I wish to extend profound thanks to the European Union Anti-Corruption Initiative for their role in creating this site, which showcases the fruits of our collaboration with donors and charitable entities. It is crucial that our governance maintains trust and responsibility in its dealings with citizens, hence our commitment to transparency and engagement with the community. Mykolaiv aspires to be a city no one wishes to leave. We recognize that trust among all stakeholders in the post-war rebuilding effort is crucial to its success, which can only be achieved through openness, accountability, and continual dialog.
Glory to Ukraine!
Mykolaiv City Mayor
Foreword from the Mykolaiv CityтMayor
Since the onset of the full-scale invasion, Mykolaiv's critical infrastructure and the property of its residents have sustained damage due to constant enemy attacks.
We are perpetually losing people: some depart to seek safer locales, while others sacrifice their lives for their homeland. Tragically, the civilian population of Mykolaiv also suffers casualties, as the Russian aggressor intentionally targets residential areas and crowded places. In these challenging times, Mykolaiv has been fortified by support and genuine solidarity from international organizations and donors.
Over the past two years, the city has received substantial quantities of humanitarian aid, benefiting both municipal enterprises and local residents. Specialists across various sectors have extended consultative support to our executive bodies, municipal enterprises, and city organizations. Mykolaiv has garnered friends, partners, and allies, all unified by a shared commitment to aid the city’s recovery from the devastating missile strikes.
News
12.09.2024
DRC Completes Furniture Delivery to IDP Dormitory in Mykolaiv
26.08.2024
The Danish Refugee Council continues to provide furniture for a dormitory for internally displaced persons in Mykolaiv
12.09.2024
DRC Completes Furniture Delivery to IDP Dormitory in Mykolaiv
26.08.2024
The Danish Refugee Council continues to provide furniture for a dormitory for internally displaced persons in Mykolaiv
Path of Humanitarian Aid
The process of requesting aid
The executive bodies of the Mykolaiv City Council, along with municipal enterprises and institutions requiring humanitarian aid, compile a list of items they need.
This request, once authorized by the deputy mayor, is concurrently dispatched to the Headquarters alongside the donor's letter.
A copy of the donor’s written proposal and a copy of the recipient's written consent to receive the aid are submitted to the Headquarters within three working days of such written proposal / consent.
* The City Headquarters for Humanitarian and Charitable Aid (Headquarters) serves as a constantly active collegial consultative-advisory body established within the local government to manage the handling of humanitarian/charitable aid and ensure adherence to legal standards concerning the receipt, distribution, accounting, and utilization of such aid within the local government framework.
Receiving, Storing, and Using Aid
Upon receipt, the aid undergoes a commission inspection as ordered by the Headquarters. The Inspection Commission at the Headquarters, which is authorized by the city mayor, performs this examination.
What undergoes inspection?
The name, description, unit of measurement, actual quantity of the aid, its cost, condition, storage terms and conditions, the name of the carrier, the number of the transport vehicle, the name of the donor, and the intended purpose.
After the receipt and inspection of the aid, the Headquarters drafts proposals for identifying the recipients of incoming aid. Following this, the Property Management Department of the Mykolaiv City Council, acting on the executive committee's decisions, issues an order to put the aid on the balance sheet of the enterprise in need.
Recipients ensure the targeted and rational use of the aid, establishing appropriate conditions for storing the aid provided by donors and partners.
Control
The Department of Control performs selective oversight over the utilization of the aid. The activities conducted and services rendered, utilizing the provided building materials, equipment, etc., are subject to this oversight.
A copy of the report documenting works completed or services provided is submitted to the Headquarters on the same day it is finalized.
When utilizing the aid, it is documented photographically, primary documents are compiled, and reports are submitted to donors and charitable organizations in accordance with the terms of the contracts and prevailing legislation.
* Department for Internal Financial Control, Supervision and Countering Corruption of the Mykolayiv City Councill is a structural division or executive body of the city council tasked with overseeing the management of humanitarian/charitable aid and facilitating the prevention and resolution of conflicts of interest in handling such aid.
Reporting
Recipients and the Department of Control report to the Headquarters:
- Recipients deliver information to the Headquarters about the receipt and utilization of the aid by the 15th of the subsequent month.
- The Department of Control biweekly provides the head of the Headquarters with reports
concerning the oversight activities conducted and their outcomes.
Quarterly, the Headquarters supplies consolidated data about the receipt and deployment of the aid to the Information Support Department of the Mykolaiv City Council. Such published information can be accessed in the Reporting section.
The executive bodies of the Mykolaiv City Council, along with municipal enterprises and institutions requiring humanitarian aid, compile a list of items they need.
This request, once authorized by the deputy mayor, is concurrently dispatched to the Headquarters alongside the donor's letter.
A copy of the donor’s written proposal and a copy of the recipient's written consent to receive the aid are submitted to the Headquarters within three working days of such written proposal / consent.
* The City Headquarters for Humanitarian and Charitable Aid (Headquarters) serves as a constantly active collegial consultative-advisory body established within the local government to manage the handling of humanitarian/charitable aid and ensure adherence to legal standards concerning the receipt, distribution, accounting, and utilization of such aid within the local government framework.
How to implement the practice of transparent accountability in my city?
Practice of transparent accountability
Partners
Reporting
More reporting
During the second quarter of 2024, the Department of Internal Financial Control, Oversight, and Anti-Corruption monitored the aid received by Mykolaiv between January and April 2024. A total of 36 on-site inspections were conducted, covering 11 executive body subdivisions of the Mykolaiv City Council and 25 municipal enterprises. These inspections reviewed available humanitarian aid and ensured proper accounting, storage, and use of items such as equipment, computer technology, generators, vehicles, and building materials. As a result of these inspections, no violations in the handling of humanitarian aid were found.
Download .pdf